Draft Minutes

Minutes of A Meeting of Holme Lacy Parish Council Held at 7.00 Pm, Tuesday, 10 July 2018, in the Village Hall, Holme Lacy

Present: Mr M. Edwards (in the chair), Mr K. Bishop, Mrs C. Harris, Mr J. Lindsay

68/18. APOLOGIES: Mr Hince, Mrs Lawson, Councillor Summers

69/18. DECLARATIONS OF INTEREST: None

70/18. HEREFORDSHIRE COUNCILLOR’S REPORT

Mr Bishop reported that he had forwarded on the information about the pond to Councillor Summers who had passed it onto the relevant authorities.

71/18. COMMUNITY POLICING – no report

PUBLIC FORUM (10 minutes)

Mrs Harrison reported that she had serious worries about the causeway. She had met a HGV on it and had come close to being pushed over the side. She had a record of the registration number. She was advised to report the number to the local police. The more people who reported the large vehicles using the causeway the more it was likely action would be taken. Could put a notice on the noticeboard and raise on Village Voice facebook.

72/18. CORRESPONDENCE – circulated

73/18. VILLAGE HALL

(a) Exterior repairs were progressing. Chairman to chase up quotes for the remainder of the work.
(b) Call points on fire exits – to be installed.
(c) Clerk handed in a roll of the bags to be used for waste from the village hall. Herefordshire Council would provide green recycling bins but they had to be made available to the public as well.
(d) CCTV – Clerk to arrange training session with Sentinel Security and parish councillors
(e) Water meter – Chairman to look into replacing the water meter.
(f) Arrange an informal meeting between Village Voice and the Parish Council.
(g) Arrange for hard copies of the hire agreement and conditions to be printed.
(h) Wedding – 29 July – the furniture would need to be moved out of the main hall because there was a regular booking on Monday mornings. Suggested it was stacked in the small room and the furniture supplier could collect through the back doors without disturbing the booking.

74/18. TRAINING: None arranged.

75/18. CONSULTATIONS – none

76/18. ELECTRICAL INSPECTION CERTIFICATES – VILLAGE HALL AND SPORTS PAVILION

These had been received.

77/18. DEFIBRILLATOR

Mrs Harris reported that this out to tender. Holme Lacy was fifth on the list. Two or three had already been done. Mrs Harris to chase up before the next meeting.

78/18. WWI COMMEMORATION

Mr Bishop had put the Silent Soldier in the village hall grounds as the hall was a war memorial to two of the Lucas Tooth’s sons.

79/18. ROADS AND FOOTPATHS

(1) General road maintenance – problems should be reported on the Herefordshire Council website.
(2) Causeway – speed limit review – no feedback
(3) Lengthsman/PROW – the contracts were in place.
(4) As discussed above there were still problems with tractors and HGVs coming through the village.

80/18. PLAYING FIELD

Serious dog problem – thank you to Councillor Summers for arranging for the dog waste to be collected. To contact Herefordshire Council about putting a dog waste bin on the grass area by the old railway bridge. To send out letter to residents about not walking dogs on the playing field and also to put in newsletter and on the website.

81/18. PLANNING

(1) No new applications or results.
(2) See Herefordshire Councillor’s report above.

82/18. FINANCE

RESOLVED that the following accounts be approved for payment:

(a) £100 – Royal British Legion – Silent Soldier
£205.80 – HMRC – PAYE
£403.32 – Herefordshire Fire Protection Services – inspection – village hall
£47.12 – Autela Group Ltd – payroll services
£542.40 – Ben Hince (Holme Lacy Football Club) – electrical work

Already paid under policy agreed at Parish Council meeting 4.11.2014:
£93.50 – G. Jones – Lengthsman

Direct debits:
£42.58 per month – Westcom – broadband
£107.22 per month – Aviva – village hall insurance
£70.19 – Southern Electric
£274.72 – SSE – gas

(b) Receipts: Nil

(c) Bank reconciliations and budget against expenditure – quarter ended 30.6.18 to be circulated as soon as completed.

(d) Signatories for accounts and standing orders – to wait until new Clerk appointed.

(e) Annual audit 2017/18 – in hand

There being no other business the meeting was closed.


Draft Minutes of the Annual Meeting 21 May 2018