Draft Minutes

HOLME LACY PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD AT HOLME LACY

VILLAGE HALL ON TUESDAY 6th NOVEMBER 2018

PRESENT: M. Edwards (Chairman), C. Harris, J. Lindsay and T. Williams.  
IN ATTENDANCE:
J. Eva (Parish Clerk).

PUBLIC: 1 – Mrs Summers (Chairperson for Holme Lacy Village Voice).

 1. APOLOGIES FOR ABSENCE
Apologies for absence were received from Cllrs S. Lawson, B. Hince and HCC Ward Cllr D. Summers.

2. DECLARATIONS OF INTEREST OR WRITTEN REQUESTS FOR DISPENSATION
Cllrs Bishop and Lindsay declared an interest in item 6.f as they are both members of the Holme Lacy Village Voice (HLVV).

3. MINUTES OF THE PARISH COUNCIL MEETING – SEPT 2018
To adopt the minutes of the Parish Council meeting, held on 11th September 2018.

RESOLVED: the minutes were approved and duly signed by the Chairman.

4. TO RECEIVE BRIEF VERBAL UPDATES
a) Ward Cllr. D. Summers
b) Community Policing Team

RESOLVED: no updates were available.                                                  

5. OPEN SESSION (15 MINUTES)
Mrs Summers (HLVV), addressed the Council to give a brief overview of the groups’ aims. HLVV organises
regular social events, held in the hall, charging a minimal attendance fee.

Councillors were asked to consider a reduction in their hire fees.

A discussion ensued, with the following points raised;

  1. The Council did provide HLVV with some free sessions for fundraising events.
  2. HLVV charge a flat rate for villagers and non-villagers – consider increasing non-villager rate.
  • The hire charge is only £12ph and a proportion of the village precept subsidises the running costs, so it is not feasible to reduce charges, as the hall needs to pay for itself.

Sometime ago the Village Hall Committee ceased to operate, and members of the then Parish Council stepped in to ensure the hall did not close and was available for all.

  1. Members agreed that the Parish Council should not manage the hall and proposal was made for a full functioning committee, made up of user groups, according to the constitution, is re-established to carry-out the daily management of the hall.

RESOLVED: this proposal was agreed, and the Clerk will arrange a meeting between all user groups.

Mrs Summers left the meeting.

6. FINANCE
a) To note the Clerk’s salary payments for Sept, Oct and Nov 2018.
b) To note PAYE to HMRC – £271.88

RESOLVED: 6a and 6b this information was noted.

c) To approve the Clerk’s receipts for stationary/stamps expenses – £22.70

RESOLVED: the receipts of £22.70 were approved.

d) To note regular payments made under the Clerk’s delegated power.

  • £180.00 (inc. VAT) DC Gardening Services – September works.
  • £46.80 (inc. VAT) Autela Payroll for Jul, Aug and Sept.
  • £68.00 Lengthsman – grass cutting and weeding around the Village Hall.
  • £60.74 (inc. VAT) – Sentinel – CCTV training and call out.

RESOLVED: the payments were noted, and the Chairman signed each invoice.
e) To receive the latest bank statement for the Parish Council account.

The Clerk has notified Lloyds Bank of the change of Clerk/address but has not yet received a statement.

 RESOLVED: this information was noted.

f) To consider a request for a reduction in rental charges from Holme Lacy Village Voice.

RESOLVED: as item 5. iv.

7. PLANNING
a) To consider planning application 183584… 1 Rose Cottage, Holme Lacy, side
extension (retrospective).

RESOLVED: members have no objection to this application and hope to see the finished extension in good time.

b) To consider Hampton Bishop’s Reg. 16 NDP Submission.

RESOLVED: no comment and this information was noted.

8. VILLAGE HALL/PLAYING FIELD COMMITTE
a) To receive an update from the Chairman.
Village Hall keys – the Chairman expressed concern about the number of copied keys in circulation, as these were originally only given out to user groups.

Football Club – members discussed the current reduced charge that the club receives, as part of an historical
agreement in which their members carried out small maintenance jobs on the building in return. A discussion
ensued, and members agreed that the Club are not providing the support required and proposed to end the
agreement and charge the full amount.

RESOLVED: this proposal was agreed.

Football Club memorabilia – members feel that the bar area is being overwhelmed by the volume of photographs and large trophy cabinet on the wall. This has previously been commented on by several hirers as being an unappealing space for their event.

RESOLVED: that the club be asked to remove all photographs and the trophy cabinet from the wall to improve
the appeal for potential hirers.

b) To consider holding Village Hall/ Playing Field meetings at 6:30pm, before Parish
Council meetings.

RESOLVED: it was agreed that future meetings will run consecutively on the same night.

c) To agree a job specification for repairs to the hall floor.

RESOLVED: to source a comprehensive quote from a local floor repair company and report back to the next
meeting.

9. CORRESPONDENCE
To note that correspondence, received by the Clerk, has been forwarded to Councillors.

RESOLVED: this information was noted.

10. TRAINING
To note that the Clerk is attending regular training courses with HALC and has registered with CiLCA.

RESOLVED: this information was noted.

11. ROADS AND FOOTPATHS
a) Causeway
b) Lengthsman/PROW – footpath weeds.
c) Footpaths – to receive an update from Cllr Lindsey (footpath officer)
d) SID village deployment – to note that Councillors did receive the September data.

RESOLVED:
a) to ask Highways to repaint the side lines.
b) to ask Balfour Beatty about treatment of the footpath weeds.
c & d) the information was noted and the Clerk to find out how much it would cost to purchase a solar operated
SID for the village.

12. PARISH COUNCIL/VILLAGE HALL COMMITTEE MEETING DATES 2019
Dates; 8th January, 12th March, 14th May, 9th July, 10th September and 12th November.

RESOLVED: the dates for 2019 were agreed.

13. ANY OTHER BUSINESS – FOR INFORMATION
Cllr Bishop to purchase a memorial wreath on behalf of the village, for the Silent Soldier figure, outside the
Village Hall.

RESOLVED: this was agreed, and Cllr Bishop was thanked for doing this.

There being no other business the Chairman closed the meeting at 8:45pm.

 

Signed: …………………….……………….   Date: ………………………………………

Cllr M. Edwards
Chairman

 


Draft Minutes of the Annual Meeting 21 May 2018