Draft Minutes

Minutes of a Meeting of Holme Lacy Parish Council Held at 7.00 Pm, Tuesday, 25 April 2018, in the Village Hall, Holme Lacy

Present: Mr M. Edwards (in the chair), Mr K. Bishop, Mrs C. Harris, Mr Ben Hince, Mrs S. Lawson,
Mr J. Lindsay, Mr T. Williams,

38/18. APOLOGIES: None

39/18. DECLARATIONS OF INTEREST: None

40/18. DATA PROTECTION REGULATIONS

RESOLVED:

(1) That the Parish Council ask to be included in HALC’s Data Protection Officer scheme.
(2) That the following be adopted:
(a) Privacy notice
(b) General private notice
(c) Privacy policy
(d) Subject access policy
(3) NALC Standing Orders 2018

41/18. NEW AUDIT REGULATIONS

RESOLVED that the Parish Council certify itself as exempt from a limited assurance review as income or expenditure did not exceed £25,000 in 2017/2018. The certificate was signed by the Chairman and Responsible Financial Officer.

New Financial Regulations would be issued shortly which would need to be adopted by the Parish Council.

RESOLVED to ask HALC to provide an internal auditor.

42/18. CLERK

The Clerk had given notice that she would be finishing employment with the Parish Council on 30 June 2018.

RESOLVED to increase the Clerk’s hours to 10 hours per week.

RESOLVED to use HALC’s recruitment services.

RESOLVED to adopt SLCC grievance procedure.

43/18. ANY OTHER ITEMS – FOR INFORMATION ONLY

Mr Williams had received a request from Fownhope to support them in a WWI event they had planned on 29 July 2018. Agreed the Parish Council would be happy to support this event. Mr Hince and Mrs Fleuchars agreed to organise the event in Holme Lacy. Mr Hince would reply to Fownhope. The Parish Council would be prepared to order a Silent Soldier, to be delivered to Mr Bishop, and pay for the refreshments. To go on the next Parish Council agenda.

The tree was looking very overgrown. Clerk to ask for the grass to be cut.

There being no other business the meeting was closed.


Draft Minutes of the Annual Meeting 16 May 2017