Minutes 10th November 2015

Minutes of a Meeting of Holme Lacy Parish Council Held at 7.00 Pm, Tuesday, 10th November 2015, in the Village Hall, Holme Lacy

Present: Mrs C. Harris (in the chair), Mr K. Bishop, Mr M. Edwards, Mr G. Lawson, Mr T. Williams
Councillor D. Summers
Ms Gemma Barrett, Herefordshire Council

15/116 APOLOGIES: Mr Hince

15/117. DECLARATIONS OF INTEREST: None

15/118. MINUTES OF THE LAST MEETING

RESOLVED that the minutes of the Parish Council meeting held on 15 September 2015 were agreed as a correct record and were signed by the Chairman.

15/119. CO-OPTION OF PARISH COUNCILLORS TO FILL VACANCY

To remain on agenda.

15/120. NEIGHBOURHOOD PLAN

Ms Webster gave a presentation on the Neighbourhood Plan process and an update on how neighbourhood plans were progressing in Herefordshire. The Chairman thanked her for attending.

15/121. HEREFORDSHIRE COUNCILLOR’S REPORT

Councillor Summers reported work was due to start on the causeway on 15 November for about two weeks – installing rumble strips, cutting back some of the hedging and removing the central line. He also reported that traffic calming would be installed in Holme Lacy road as well as cycle paths.

15/122. COMMUNITY POLICING – no report

15/123. CLERK’S REPORT: No report – all dealt with on agenda.

PUBLIC FORUM:

15/124. CORRESPONDENCE

None for action.

15/125. VILLAGE HALL

Last meeting was held 20 October 2015. An update was given on the work carried out with regard to the fire safety assessment. Trestle tables had been ordered. The hall would be cleaned monthly. A quote had been received for replacing the boiler and improving the heating. The annual PAT testing had been carried out.

15/126. TRAINING

Clerk was attending a SLCC regional roadshow at Cheltenham on 25 November
The HALC training programme was circulated.

15/127. COMMEMORATIVE TREE

Clerk had been to Wyevale Nurseries. There were several suggestions but it was agreed to order a Liquidambar Worplesdon. Clerk to contact Mr Reuben Keogh about preparing the site and looking after the tree.

15/128. TRANSPARENCY REGULATIONS/PARISH COUNCIL WEBSITE

The application for funding had been submitted. Work had started on the website.

15/129. ROADS AND FOOTPATHS

(1) General road maintenance – problems should be reported on the Herefordshire Council website.
(2) Causeway – Clerk had circulated comments on the feasibility study. These were agreed and Clerk to submit.
(3) Footpaths – nothing further to report
(4) Lengthsman scheme – nothing further to report
(5) SID deployment – Clerk had asked for Holme Lacy to be included in the speed warning signs programme and this had been logged on the system

15/130. PLAYING FIELD

Agreed at the meeting on 20 October 2015 to continue with DC Gardening Services for the grass cutting. The Football Club were happy for him to cut the football pitch as well.

15/131. PLANNING

(a) New applications:

152880 – Shepherds Rough, Ballingham – proposed construction of ancillary car parking/storage buildings – no objections.

(b) Results: None

15/132. FINANCE

RESOLVED that the following accounts be approved for payment:

(a) Already paid under policy agreed at Parish Council meeting 4.11.2014:
£178.34 – Berry & Davies – annual PAT testing
£45.50 – G. Jones – Lengthsman
£176 – HMRC – PAYE/NIC
£390 – M. A. Morgan – fire exit door
£86.18 – British Gas
£37.50 – G. Jones – Lengthsman
£70 – Sentinel Security – annual maintenance contract CCTV

(b) Invoices to be paid: (to date)
£82.80 – SLCC – Regional Roadshow 2015 – Cheltenham
£90 – DC Gardening Services – grass cutting – October 2015
£305.89 – Mrs L. A. Taylor – reimbursement for trestle tables
£770.84 – Herefordshire Fire Alarm Services – repairs and maintenance and smoke alarm in cellar
£500 – Holme Lacy Playing Field Committee – 2nd instalment of grant 2015/16
£575 – Dinedor with Holme Lacy PCC, Holme Lacy Churchyard A/c – 2nd instalment of grant 2015/2016

(c) Direct debits:
£42.58 per month – Westcom – broadband
£104.74 per month – Aviva – village hall insurance

(d) Receipts:
£8000 – 2nd instalment of precept
£251.50 – Lengthsman – quarter ended 30.9.2015
15/132. FINANCE contd

(e) Village hall insurance 2015/16 – £1213.78 – £107.22 per month

(f) Bank reconciliation and expenditure against budget quarter ended 30.9.2015 – to be sent separately

(g) Precept 2016/17 – Working group to meet.

15/133. ANY OTHER ITEMS – for information only

None

There being no other business the meeting was closed.