Minutes 14th March 2017

MINUTES OF A MEETING OF HOLME LACY PARISH COUNCIL HELD AT 7.00 PM, TUESDAY,
14 MARCH 2017, IN THE VILLAGE HALL, HOLME LACY

Present: Mr M. Edwards (in the chair), Mr K. Bishop, Mr B. Hince
PCSO Lowri Anderson

17/17. APOLOGIES: Mr Lawson, Mr Williams.

18/17. DECLARATIONS OF INTEREST: None

19/17. MINUTES OF THE LAST MEETING

RESOLVED that the minutes of the Parish Council meeting held on 10 January 2017 be approved as a correct record and these were signed by the Chairman.

20/17. CO-OPTION OF PARISH COUNCILLORS TO FILL VACANCY

Mrs Christina Harris had indicated that she was willing to serve as a Parish Councillor.

RESOLVED to co-opt Mrs Harris onto the Parish Council.

21/17. HEREFORDSHIRE COUNCILLOR’S REPORT – no report.

22/17. COMMUNITY POLICING

The meeting was attended by PC Lowri Anderson who reported that the survey carried out by the Safer Roads Partnership showed that there was a speeding issue in the village. They would be looking at suitable sites for speed enforcement vehicles. The issue of overweight vehicles was with HQ. Leaflets about the causeway and the regulations had been distributed to businesses on Rotherwas. There had been one RTC involving three vehicles at the bottom of Folly Pitch. She would send the Clerk information about traffic calming schemes.

PUBLIC FORUM: Several parishioners attended the meeting and there was a wide-ranging discussion on several topics arising from the parish meeting on 7 March 2017, including development of the school site and the neighbourhood plan.

23/17. CORRESPONDENCE

Circulated

24/17. VILLAGE HALL

(1) Heating – the work on the central heating system had been completed and it was working well. The Village Hall Committee had received £4500 from the Prynce’s Charity towards the improvements to the heating. This would be paid to the Parish Council to set against the total cost of the heating. The invoice had been paid by the Parish Council. A letter of thanks to be sent to the charity for their generous help which had made the improvements possible.
(2) Broadband – this was now working in the small room. A thank you to Mr Hince and
who had sorted it out.
(3) Buildings revaluation – the new figure was £878,000 + VAT giving a total of £1,053,600 -the revised premium was £2360.32 per annum.

RESOLVED to accept the revised premium

25/17. TRAINING

SLCC Practitioners Conference – the Clerk had not attended the conference. She had decided it was not safe to travel because of the very high winds from ’Storm Doris’.

26/17. NEIGHBOURHOOD PLANNING

Agreed to arrange a parish meeting and prepare a flyer.

27/17. CONSULTATIONS – None

28/17. ROADS AND FOOTPATHS

(1) General road maintenance – potholes either side of Holme Lacy bridge and on Rose Bank.
(2) Causeway – the Parish Council’s request for a speed limit had finally been acknowledged.
(3) Footpaths – HL7 through Wyelands – Herefordshire Council had discovered that the process to move the footpath for the houses in Wyelands had not been correctly done. This would be rectified.
(4) Lengthsman scheme – the scheme of work had been submitted.
(5) SID deployment – Mr Bishop had met with Mr Robin Quant to look at the possible sites.

29/17. PLAYING FIELD

(1) Hedges had been trimmed back, dead trees and bottom branches on the trees removed. The bushes on the Wyelands side had not been touched.
(2) Buildings revaluation – the figure for the club hut had been revised to £25,000

30/17. PLANNING

(a) New applications: 170478 – Wilsley House – extension of time to implement planning permission – no objections.
(b) Decisions: None

31/17. FINANCE

RESOLVED that the following accounts be approved for payment:

(a) To approve accounts for payment:

(1) Already paid under policy agreed at Parish Council meeting 4.11.2014:

£720 – Cunningham Lindsay – rebuilding valuations – village hall and club hut
£195 – Paul Wright, Lengthsman
£1143.60 (£953 + £190.60 VAT) – Wicksteed Leisure Ltd – new platforms on adventure trail
£272.20 (£249 + £23.20) – SLCC Enterprises Ltd – Practitioners Conference

(2) Invoices to be paid:

£408.66 (£340.55 + £68.11 VAT) – HALC – annual subscription
£30 – Autela Payroll Services – January-March 2017 – payroll services
£30 – Eyelid Productions – website
£234 – HMRC – PAYE – January – March 2017
£9188.29 – Clinton Lewis Heating – upgrade of village hall heating

(3) Direct debits:

£42.58 per month – Westcom – broadband
£113.48 per month – Aviva – village hall insurance
£35 – Information Commissioner – renewal of data protection registration

(b) Receipts:

£166.20 – return of lost cheque
£780.46 – VAT refund 2015/16
£143.50 – Lengthsman
£2500 – Holme Lacy Village Hall Committee – upgrade to village heating

(c) Precept 2017-18: The Band D council tax for 2017/18 was £90.73. There was no local council
tax support for 2017/18.

(d) Signatories – Parish Council and Playing Field Committee accounts – in hand.

(e) Auto-enrolment pension – RESOLVED to use NEST as the pension provider.

(f) (1) The Parish Council’s insurance premium would increase by £36.15 to reflect the increase in the rebuilding costs for the club hut to £35,000 and the addition of the laptop and printer. This would be deferred until the renewal on 1 June 2017.
(2) The village hall insurance would increase to £2360.32.

32/17. ANY OTHER ITEMS – for information only

None

There being no other business the meeting was closed.