Minutes 21st November 2017

MINUTES OF A MEETING OF HOLME LACY PARISH COUNCIL HELD AT 7.00 PM, TUESDAY,
21 NOVEMBER 2017, IN THE VILLAGE HALL, HOLME LACY

Present: Mr M. Edwards (in the chair), Mr K. Bishop, Mrs S. Lawson, Mr J. Lindsay,
Mr T. Williams
Mr D. Summers, Herefordshire Councillor

99/17. APOLOGIES: Mrs Harris, Mr Hince

100/17. DECLARATIONS OF INTEREST: None

101/17. MINUTES OF THE LAST MEETING

The minutes of the meetings of 5 September, 26 September and 17 October 2017 were agreed as correct records and signed by the Chairman.

102/17. HEREFORDSHIRE COUNCILLOR’S REPORT

103/17. COMMUNITY POLICING – no report

PUBLIC FORUM – Ms Middleton said that there was a defibrillator at the tennis club in Woolhope. She would find out more and let them know.

104/17. CORRESPONDENCE – circulated

Community housing fund
Notification of external auditor appointments for 2017/2018

105/17. VILLAGE HALL

The Chairman had found that the CCTV had been turned off.
The outside lights were not working. There was an inspection soon and the Chairman would raise it.
Quote to replace broken rendering at the front of the extension – £700 – agreed.
To obtain quote:
(1) Painting and repairs to front of the main hall
(2) Replacing and repairing wood to the side of the hall and painting
(3) Painting the rear of the hall
Work to be carried out as soon as possible.
To consider refurbishment of the outside toilets.

106/17. TRAINING – no courses booked at present.

107/17. NEIGHBOURHOOD PLANNING

(1) Mr Lindsay to prepare a leaflet – 150 copies for distribution, website and Hereford Times
(2) Mrs Lawson to set up Facebook page

108/17. CONSULTATIONS

Travellers sites consultation – circulated – no comment

109/17. RISK ASSESSMENT – in hand

110/17. ELECTRICAL INSPECTION

Work was in hand.

111/17. DEFIBRILLATOR

Mrs Harris was looking into this.

112/17. COMMEMORATIVE TREE

Mr David Gardiner had refurbished the original plaque and donated a new one and fixed them to the railings. The Clerk to write to thank him.

113/17. DATES OF MEETINGS 2018

7.00 pm – 9 January, 6 March, 8 May (annual meeting), 10 July, 11 September, 6 November

114/17. ROADS AND FOOTPATHS

(1) General road maintenance – problems should be reported on the Herefordshire Council website.
(2) Causeway – no report
(3) Lengthsman/PROW – the lengthsman had cleared some of the litter and moss from Wyelands.
(4) The Safety Partnership was still carrying out checks in the village.

115/17. PLAYING FIELD

Mr Bishop had found some signs and put them up on the existing posts.

116/17. PLANNING

No applications or results.

117/17. FINANCE

RESOLVED that the following accounts be approved for payment:

(a) £180 – DC Gardening Services – grass cutting – October 2017
£70 – G. Jones, Lengthsman (removal of rubbish)

(b) Already paid under policy agreed at Parish Council meeting 4.11.2014:
£38.40 – Autela Payroll Services
£17 – NALC – LCR subscription
£200.20 – HMRC – PAYE
£151 – G. Jones, Lengthsman
£180 – HALC – internal audit
£30 – Eyelid Productions – website
£600 – Berry & Davies – electrical inspection
£150 – P. Stallard – repairs to hall roof and clearing gutters

(a) Direct debits:
£42.58 per month – Westcom – broadband
£221.01 per month – Aviva – village hall insurance
£172.14 per month – Aviva – village hall insurance from 2.11.17
£14.07 – SSE Gas
£140.28 – Southern Electric

(b) Payments to HMRC

(c) Receipts: £8500 – 2nd instalment of precept 2017/2018

FINANCE contd

(d) Signatories – Parish Council and Playing Field Committee accounts

(e) Annual return 2016/2017
Internal auditor’s report

(f) Parish Council precept – 2018/2019 – Freedom of Information

There being no other business the meeting was closed.