MINUTES 28th JUNE 2017

MINUTES OF A MEETING OF HOLME LACY PARISH COUNCIL HELD AT 7.00 PM, TUESDAY,
28 JUNE 2017, IN THE VILLAGE HALL, HOLME LACY

Present: Mr M. Edwards (in the chair), Mr K. Bishop, Mr J. Lindsay, Mr T. Williams
Councillor D. Summers

53/17. APOLOGIES: Mrs Harris, Mr Hince

54/17. DECLARATIONS OF INTEREST: None

55/17. MINUTES OF THE LAST MEETING

RESOLVED that the minutes of the annual Parish Council meeting held on 2 May 2017 be approved as a correct record and these were signed by the Chairman.

56/17. CASUAL VACANCY

The Clerk had tried to contact Mr Lawson without success. As he had now failed to attend within the last six months he was no longer a member of the Parish Council. The Clerk would report the vacancy to the Elections Office.

57/17. HEREFORDSHIRE COUNCILLOR’S REPORT

He understood that money would be available for roads. The Leader of Herefordshire Council and Mr Hughes had been trying for £2 million for local business and £2.5 million for Rotherwas. Money for Rotherwas had been approved. He was trying to ensure that there was a speed limit on the road past Holme Lacy House Hotel and that the signage for the hotel was improved. The Clerk mentioned that the Parish Council was not being notified of the outcome of planning applications. Also she had heard nothing further about a speed limit on the causeway and the ban on large vehicles.

58/17. CLERK’S REPORT

(a) Grass cutting around the commemorative tree – the Clerk had notified the lengthsman that he should only cut the grass outside the fence. Mr Keogh would cut the grass inside as part of the maintenance of the tree.
(b) Website – there had been problems with payment for the domain names. This had now been sorted out.

59/17. COMMUNITY POLICING

No representative attended the meeting. The Clerk had reported the issues with parking in Wyelands.

PUBLIC FORUM: Several parishioners attended the meeting and there was a wide-ranging discussion on several topics arising from the parish meeting on 7 March 2017, including development of the school site and the neighbourhood plan.

60/17. CORRESPONDENCE

Herefordshire Council – updated code of conduct – HALC had advised that it was unnecessary for Parish Councils to adopt the new code but to wait for a national review of the code due in 2018.

62/17. VILLAGE HALL

(1) Mrs Newman had resigned from the Village Hall Committee following the last Committee meeting.
(2) Mr Lindsay suggested a bar and social evening once Friday a month. To speak to Mr Hince.
(3) The Chairman had measured the radiator in the small room for a replacement. He would get quotes for the door into the main hall and the roof and other repairs needed around the hall.
(4) Clerk to find out about a premises licence for the hall and music copyright licence.

63/17. TRAINING

No report

64/17. NEIGHBOURHOOD PLANNING

The Clerk had forwarded an email from Herefordshire Council about meetings on neighbourhood planning and also about parishes which had not progressed their neighbourhood plans.

65/17. CONSULTATIONS – None

66/17. ROADS AND FOOTPATHS

(1) General road maintenance – Mr Bishop reported that he had nearly been hit by a driver cutting onto the wrong side of the road when turning onto the bridge. The hedge on the left-hand side at the junction was overgrown and obscuring vision.
(2) Causeway – no report
(3) Footpaths – the obstruction reported earlier on a footpath was not on the actual footpath. Mr Lindsay to inform the Locality Steward.
(4) Lengthsman scheme – the Clerk had not heard how she submitted invoices now that the scheme had changed. She would chase.
(5) SID deployment – contracts had been signed but no further action.

67/17. PLAYING FIELD

(1) Club hut contents – the Clerk had confirmed with Mr Hince that the Football Club did not keep anything in the club hut except a white liner. She would have the sum insured removed from the policy.
(2) Clerk asked if someone could supply her with the dimensions of the notices so that she could order replacements.

68/17. PLANNING

(a) New applications:
(1) 171682 – The Sheiling, Holme Lacy – proposed single storey extensions and detached double garage
– no objections
(2) 171862 – Tars Mill Cottage, Holme Lacy – no objections

(b) Decisions: None

69/17. FINANCE

(a) RESOLVED that the following accounts be approved for payment:

(1) Already paid under policy agreed at Parish Council meeting 4.11.2014:
£1020- Balfour Beatty – SID bases
(2) Invoices to be paid:
£78 – Mr G. Jones, Lengthsman
£657.20 – Mayglothling – repairs to sewage pump
£38.40 – Autela Payroll Services
£200 – PAYE
(3) Direct debits:
£42.58 per month – Westcom – broadband
£221.01 per month – Aviva – village hall insurance
£71.08 – SSE – gas
£189.53 – SSE Southern Electric

(b) Receipts:
£195 – Herefordshire Council – lengthsman – last quarter 2016/17

(c) Signatories – Parish Council and Playing Field Committee accounts – in hand

(d) Consideration of the Annual Governance Statement 2016/17 and Consideration of the Annual Accountings statements 2016/17 – the accounts had not been returned from the internal auditor. These items were adjourned to Tuesday 4 July 2017.

70/17. ANY OTHER ITEMS – for information only

None

There being no other business the meeting was closed.