Playing Field Committee Minutes 3rd June 2015

Minutes of a Meeting of Holme Lacy Parish Council Playing Field Committee Held at 8.00 pm, 3rd June 2015, in the Village Hall

Present: Mr M. Edwards (in the chair), Mr K. Bishop, Mrs C. Harris, Mr B. Hince, Mr R. Davies

Mr Hince signed his declaration of acceptance of office before the start of the meeting.

PF9/15. APOLOGIES: None

PF10/15. MINUTES OF THE LAST MEETING

The minutes of the meeting of 4 March 2015 were agreed as a correct record and signed by the Chairman.

PF11/15. GROUND MAINTENANCE

(1) Fences and gates in good order, except some tidying up required on field fence. The gate by the village hall was being tied open. Chairman to sort.
(2) Play equipment – no problems
(3) The Football Club’s application for a grant towards new changing rooms had been unsuccessful. The Club wanted to make some improvements and would prepare a schedule.

PF12/15. GRASS CUTTING

The grass cutting was being done by DC Gardening Services fortnightly. Mr Hince wanted to cut the grass every week.

RESOLVED that the Football Club could cut the grass every other week and carry out maintenance of the pitch but the Clerk must be kept informed of their schedule of work.

PF13/15. ANNUAL/WEEKLY INSPECTIONS

The annual inspection report had been circulated. Generally satisfactory but one platform had a corner broken off. To monitor.

Mrs Harris said that because of her involvement with the village hall she did not want to be part of the rota to inspect the pitch.

PF14/15. RISK ASSESSMENTS

A fire risk assessment had been carried out. There should be fire extinguishers in the hut. The Clerk would arrange.

PF15/15. FINANCE

(a) Accounts for payment for information: approved by Parish Council and paid
£50.76 – John Hicks & Associates – annual inspection
£180 – DC Gardening Services – grass cutting
(b) Receipts:
£500 – Holme Lacy Parish Council – 1st instalment of grant for 2015/16
£200 – Holme Lacy Football Club – 2ndt instalment of fees for 2014/15

PF16/15. ANY OTHER ITEMS – FOR INFORMATION ONLY:

There being no other business the meeting was closed.